European Law on data protection
In addition to The Data Protection Act 1998, the General Data Protection Regulation (GDPR) legislation came in to force on the 25th May 2018. The GDPR regulates the processing of personal data and protects the rights and privacy of all living individuals (including children), for example by giving all individuals who are the subject of personal data a general right of access to the personal data which relates to them. Individuals can exercise the right to gain access to their information by means of a ‘subject access request’. Personal data is information relating to an individual and may be in hard or soft copy (paper/manual files; electronic records; photographs; CCTV images) and may include facts or opinions about a person.
For more detailed information on these Regulations see the Data Protection Data Sharing Code of Practice (DPCoP) from the Information Commissioner’s Office (ICO). Please follow this link to the ICO’s website www.ico.gov.uk which provides further detailed guidance on a range of topics including individuals’ rights, exemptions from the Act, dealing with subject access requests, how to handle requests from third parties for personal data to be disclosed etc. In particular, you may find it helpful to read the Guide to Data Protection which is available from the website.
RES is registered with the ICO’s Register of Data Controllers, registration reference: ZA330773 and has an appointed Data Protection Officer.
When you do business with us and request our services or our newsletter we collect the following personal information from you: Name. Contact information as follows; postal address, email address, telephone number. Credit or debit card payment information is taken at the time of transaction but no data is kept. Occasionally we may receive information about you from other sources (such as credit reference agencies) which we will add to the information which we already hold about you in order to help us provide goods and services to you.
We gather this information to allow us to process your entry on to our systems, process the orders you may make so we can provide the services and or goods requested. The relevant information is then used by us to provide you with statements of your account and to communicate with you on any matter relating to the conduct of your account and the provision of the services in general. If you agree, we may also contact you about other products and services we think may be of interest to you.
We may also use aggregate information and statistics for the purposes of monitoring website usage in order to help us to develop our website and our services. We may also provide such aggregate information to third parties. These statistics will not include information that can be used to identify you.
From time to time we may provide your information to our approved sub-contractors who may contact you by email or telephone concerning a service visit and or a quotation that has been requested.
We have in place security procedures and technical and organisational measures to safeguard your personal information in order to prevent unauthorised access or disclosure. We will use all reasonable efforts to safeguard your personal information. However, you should be aware that the use of the Internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet.
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please send an email to firstname.lastname@example.org or send a letter to RES Systems Ltd, 14 Cremyll Road, Reading, Berkshire RG1 8NQ. Please note that requests for information may be subject to payment of a fee which covers our costs in providing the information requested.
We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided RES changes, for example if you change your email address, name or payment details, or if you wish to cancel the services provided, please let us know the correct details by contacting us as above.
If you have signed up to receive our newsletter, we may also provide you with information about special features of our website or any other service or products we think may be of interest to you. If you would rather not receive this information, you can always opt out at a later date.
There is a CCTV system operating within RES premises for the purpose of protecting members of staff and property. RES will only process personal data obtained by the CCTV system in a manner which ensures compliance with the legislation.
By providing RES with your personal information you consent to the use of that information as set out in this policy.
This policy will be reviewed and updated as necessary to reflect best practice or future amendments made to the General Data Protection Regulation (GDPR) May 2018 and Data Protection Act 1998.
12. GDPR Compliance
As you know doubt are aware, the new European law on data protection, the General Data Protection Regulation (GDRP) came into effect from Friday 25th May 2018. This means that all businesses who hold personal data are required to provide specific information about how they handle, process and store such information.
At RES we are committed to safeguarding and preserving your privacy concerning the information provided when interacting with us, whether it is online (email or website) by phone or post.
RES is registered with the Information Commissioner’s Office (IOC), registration reference: ZA330773 and our Data Protection Officer is Kate Freeman-Wilson who should be contacted regarding any data protection or freedom of information issues or requests.
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